Personal Support Services (non-medical) Independent Contractor

Gestion Providentia, a non-profit organization providing management and administration services for congregations and their charitable works, is seeking an independent contractor based in Old Orchard Beach (Maine, USA) for a mandate to support Sisters of Our Lady of the Holy Rosary in their daily activities.

The independent contractor will provide support services to assist the Sisters, offering a range of services related to their living environment and overall well-being. These services are intended to support the Sisters in maintaining their quality of life and level of autonomy, including through administrative and day-to-day assistance.

Scope of Work:
Personal Support Services: As part of this mandate, the personal support service will provide support services aimed at contributing to the well-being, comfort, and daily living environment of the sisters, like :

• Maintain a general awareness of the sisters’ comfort and well-being, seeking to identify both expressed and unexpressed needs.
• When appropriate, offer reminders related to appointments, liturgy, or participation in chosen activities, using approaches that foster autonomy, self-esteem, and respect for personal dignity.
• Facilitate access to recreational, social, or exercise activities and accompany the sisters to medical appointments or other necessary outings, as required.
• Assist with the purchase of personal items in accordance with provided guidance.
• Coordinate or facilitate maintenance services and logistical support when a demonstrated need exists or upon request.
• Support room transfers or reconfigurations, including organization, decoration, tidying, and the management of personal belongings (sorting, renewal, or disposal when necessary).
• Provide or coordinate access to furniture, supplies, or equipment required for everyday living.
• Provide basic assistance with communication tools (phone, tablet, voicemail, email) and basic troubleshooting for common computer-related issues.
• Encourage and facilitate participation in liturgy, prayer periods, and community life in accordance with each sister’s preferences, including the acknowledgment of birthdays and special occasions.
• Inform the sisters of relevant religious, social, and recreational community events.
• Provide updates twice a month to designated contacts regarding the sisters’ general condition, services provided, spiritual life, and any other relevant information deemed appropriate within the scope of the engagement.

Administrative Support Services (non-fiduciary): the personal support service will also provide administrative and financial support services, like:

• Supporting the preparation of budgets and financial forecasts, as requested.
• Tracking and documenting petty cash expenditures under the direction of an authorized representative.
• Coordinating with suppliers, including invoice processing and follow-up.
• Preparing and monitoring invoices and receivables for review and action by the authorized representative.
• Monitoring and reconciling credit card transactions and payments.
• Preparing documentation for cheques and electronic payments.
• Acting as a liaison with government authorities regarding personnel-related files of congregation members, as applicable.
• Communicating with financial institutions for information-gathering and administrative support, without account access or signing authority.

Information:

Location: Old Orchard Beach, Maine, USA

Primary Contact: André Côté, executive director of the Sisters of our Lady of Holy Rosary in Rimouski (RSR), Québec, CANADA, [email protected]

Estimated hours: approximately 20–24 hours per week (flexible)

Duration: 1 year (with possibility of renewal)

Interested?

If you require any additional information, please do not hesitate to contact André Côté, executive director of the Sisters of our Lady of Holy Rosary in Rimouski (RSR), Québec, CANADA, [email protected]